F/T Plant Hire Receptionist

F/T Plant Hire Receptionist


Salary: Negotiable dependent on experience

Overview: The Receptionist is the first point of contact for the entire Company, which requires a positive attitude, polished and professional appearance while communicating with diplomacy and tact. This position is responsible for answering and directing incoming calls to appropriate staff, executing various secretarial and administrative work, mail distribution, data processing, and record keeping.

Duties Required:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, log and forward incoming phone calls – accurate and effective message taking
  • Maintain phone system and administer changes to phone book and system
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries, dealing with outbound mail
  • Control, log and issue uniform
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order office and stationery supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, collating and sorting documents and digital scan filing
  • Receiving deliveries and pass to relevant department
  • Record vehicle log sheets from drivers
  • General administration duties

Ideal Candidate:

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office
  • Hands-on experience with office equipment (e.g. phones and printers)
  • Professional attitude and appearance
  • An excellent and professional telephone manner
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organisational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Apex Plant Haulage

Excavators & other plant
Access equipment
Agricultural machinery & implements
Military vehicles & equipment
Abnormal loads
Escorted loads
Port & shipping services
Earthmoving equipment
General site equipment

Armston Farm
Broughton Rd

Click to call 0845 200 1 800



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